Social Housing Decarbonisation Fund (SHDF) – Wave 1

Purpose and lawful basis

This notice sets out how The Guinness Partnership use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR). This notice relates to data collected under the Social Housing Decarbonisation Fund scheme (SHDF) operated by The Guinness Partnership in a consortium led by Cheshire Esast Council in Partnership with the Department for Businesss, Energy and Industrial Strategy (BEIS).

For further information on how BEIS uses your personal data, please see BEIS’ SHDF Privacy Notice.

For further information on how Cheshire East Council uses your personal data please see the Cheshire East SHDF Privacy Notice:

Some processing will be necessary to perform tasks carried out in the public interest or in the exercise of official authority vested in us in order to support the delivery and administration of energy efficient scheme. This includes the sharing of your property data with BEIS and Cheshire East Council.

Some processing will be necessary for the performance of our contractual obligations under your tenancy in order to carry out the works to your property.

With your consent we willl pass your name and prefered contact method to Cheshire East Council whom will pass to BEIS in order for them to contact you to take part in further evaluation and research.

BEIS process data necessary for the performance of tasks in the public interest to deliver SHDF. The data will support a detailed evaluation of the overall scheme, including the types of properties, households and measures delivered through the SHDF, in order to ensure use of public funds has delivered value for money, and realised intended benefits, including to inform policy making in the fields of energy carbon reductions under the Climate Change Act 2008. Your data may also be used for statistical, research and fraud prevention purposes.

BEIS will be conducting an evaluation of the Scheme. This may include you being contacted to take part in further research. Use of your personal data to contact you to take part in further evaluation research will be subject to your consent. BEIS will only process your personal data for this purpose with your opt-in consent, and a consent form will be provided to you. Note that you can withdraw consent at any time, and it will not impact the delivery of any works.

What do we need?

In order to deliver energy efficiency improvements, it is necessary for us to use the following personal data:

  • Basic personal information such as your name, address, telephone number and email address for arranging works
  • Details about the works installed at the property, including size, type and cost
  • Household income and any other scheme eligibility information
  • Expected energy, carbon and cost savings expected from the works
  • Your name and preferred means of contact if you’d like to take part in BEIS’ scheme evaluation (optional)

Why we need to use it?

We will use information about you (where applicable):

  • To support the delivery and administration of energy efficiency schemes. This may require linking of your data to other datasets held by BEIS and other government departments
  • With your consent, to invite you to take part in scheme evaluation

How long do we keep it?

The personal data used in this process will be information already held by us for the management of your tenancy.

Any improvements to your home will be held for the lifetime of the property or until at such time it will need to be replaced.

Your rights

You have the right to access your personal data held in your application file by us. (Access)

You also have the right to have inaccurate data corrected and incomplete data completed. (Rectification)

You have the right to request us to pause the use of your data only if you have contested the accuracy whilst we assess your right to object (Restriction)

You have the right to object to the processing that is for a task carried out in the public interest. (Object)

You have the right to withdraaw your consent for the processing of your personal data that is based on consent, such as the BEIS research and evaluation. (Withdraw Consent)

To exercise any of these rights please contact us using the details in the Your Rights Section of this Privacy Notice.

Who do we share the information with?

We will share your information with partner organisations, including:

  • The Department for Business, Energy and Industrial Strategy (BEIS), its delivery partners and contractors, and their data processors Microsoft and Amazon Web Services
  • Cheshire East Council
  • Approved Contractors in order to carry out the works.

International Transfers

None of your information will be transferred outside of the UK by us for this purpose.